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When external parties review a company’s documents for review, whether that be auditors, legal counsel, or regulators, they need to be able do so in a quick and convenient way. A virtual data room (VDR) can provide this capability that allows businesses to share documents securely and remotely without risking the privacy or intellectual property.

When choosing a VDR pick one that is simple to use and features a variety of customizable options. This will ensure that all users have an understanding of the software and are able to use it effortlessly and without any unnecessary delays in due diligence and collaboration processes. You should also consider a service provider who offers internal access control with figures that show who has looked at or saved files, downloaded them or printed them.

To make the best choice regarding a VDR take into consideration how often a company utilizes it, the size and kind of files it’ll need to upload and store, as well as how many users are expected to be using it simultaneously. This will allow you to evaluate prices and narrow the list of vendors.

Find an application that integrates with other software tools, such as CRM software or Slack, which will eliminate the necessity of manual transfer of files. This will increase efficiency and reduce the chance of miscommunications which can be costly during M&A or during due diligence. Look for reporting that provides executives in the C-suite with a high-level overview required to track the progress of a deal.