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Documents are an integral element in the daily activities of any company. Effectively managing them improves efficiency as well as compliance, security and even profits. However, many companies struggle with document management challenges. The most frequent issues with managing documents are lack of organization, the risk of leaks in information, and ineffective control of versions.

Managing documents using traditional storage systems, as well as cloud storage can be costly and inefficient. They also lack strong security measures. This makes them vulnerable to cyber attacks and puts companies at risk of data breach, productivity loss and financial losses.

Inefficient filing and organizing procedures waste a lot time for employees. Finding the right file can be a difficult and time-consuming endeavor when files are scattered between shared drives, email boxes and local hard disks. Unorganized files can also lead to inadequate productivity, quantifiable cost loss, and a poor user experience.

Another major issue is making sure that only authorized personnel have access to sensitive files and data. It’s a challenge to find a balance between this need and giving employees the freedom to work remotely and collaborate on files. Document management systems that provide robust versions control and logging capabilities aid businesses in tackling this issue.

It is also essential to ensure that all documents are safely destroyed when they are no longer needed or have become obsolete. This is another area where document management software and a reliable partner for shredding and paper destruction can make the difference.