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The best virtual data room should be user-friendly and secure. It should be able handle a variety of file formats and allow collaboration between employees, specifically those who work remotely. Many VDR providers offer a free trial that is a great way to see how the software works for your company. Review sites are another method to narrow down your choices. Reviews will help you determine which service is best for your company, and what features are available.

Based on your requirements you may require more advanced functionality like document annotation, multilingual support or an internal search engine. You may also require an individualized website with a brand name or the ability to upload files via email. Choosing a virtual data room with these additional features will ensure that you get the most out of your investment.

Look for a virtual room that offers granular access rights, the ability to set timers for downloads, access, and the ability to immediately revoke your access to downloaded files. This will save time from having to send documents again when somebody accidentally deletes a document. The best VDRs should have these features and also a strong security set, including role management, real-time commenting between users and audit logs, among others.

FirmRoom is one example. It is a premier data room online, with the latest security measures that protect sensitive information in M&A transactions. This VDR is suggested by well-known companies such as Pfizer and Baird. It’s worth looking into if you require a secure, easy to access storage facility for files.