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Effective deal rooms are able to streamline M&A processes such as due diligence, fundraising, and negotiations. These tools help eliminate time-consuming steps like the needing physical documents, coordinating meetings to exchange papers and addressing concerns regarding confidentiality of documents. These digital tools enable M&A teams to quickly and confidently review documents, evaluate them and then execute deals without worry about miscommunications or delays.

PandaDoc’s virtual data room software securely stores all deal-related documents in one secure storage space. Its intuitive interface makes it easy for users to find the information they’re looking for and allows users to make changes quickly without hassle. This reduces email threads and eliminates editing conflicts, and prevents confidential documents from being stored on personal devices or computers outside of the virtual data room. PandaDoc’s robust security and monitoring capabilities make it unnecessary for the users of the virtual data room to purchase or install new hardware or other software to access documents. Its 256-bit encryption protects against the most determined hackers or other third-party parties that could gain access to sensitive information.

Reviewing financial documents for an equity or venture capital transaction or managing financial statements for the portfolio company, a virtual data room is designed to handle large-volume sensitive document review. It allows multiple remote teams to evaluate the same documents in a secured environment, avoiding delays caused by courier services or face-to-face meetings. Users can log in using an encrypted device or browser and gain access to the document suite at any time until the administrator terminates access.